About the Finance Department

MISSION:

To record, analyze, monitor, manage, and maintain the Town?s financial resources in a sound and efficient manner, and to report on this financial activity in an effective and timely manner.

GOALS & OBJECTIVES:

To provide excellent customer service to internal and external customers
To continually strive for accurate meter readings and account billings
To provide Management, Agencies, Council Members, and Auditors with sound, reliable information
To keep up with new technology to accommodate the Town's growth and future requirements
To comply with federal, state, and local laws and regulations relating to financial administration and GAPP (generally accepted accounting principles)
To comply with grant award requirements and reporting
To prepare timely check runs for vendor payments
To prepare timely payroll runs for Town employees
To assist, train, & monitor that proper Procurement guidelines are followed for Town purchases

DESCRIPTION & SUMMARY OF SERVICES:
The Finance Department provides a wide range of services to both internal and external customers and its employees. A summary of Departments and services follows:

Administration & Accounting Division

Oversees department divisions
Prepares Yearly Budgets
Prepares Monthly, Quarterly, & End-of-Year Closing
Prepares Quarterly & Yearly DFA Reports
Manages Investments
Prepares other daily & monthly routines to keep Internal Control requirements in place

Purchasing Division

Manages and prepares Bid Proposals, Quotes, & Contracts
Maintains Town?s Purchasing Card Process

Accounts Payable Division

Prepares weekly vendor checks
Maintains NTTC & W-9 Town files

Payroll Division

Manages Bi-weekly Town Payrolls
Maintains Employee Payroll Requests (Direct Deposit, Utility Payment, etc) and related files
Prepares End-of-Year W-2 and 1099 forms
Prepares Gross Receipts Monthly reporting

Utility Billing Division

Maintains & Bills for Customer Utility/Water accounts
Maintains Memory Lane Cemetery Records & Billing
Maintains & Bills for Other Town service charges

Meters Division

Responsible for monthly meter readings and maintenance

All divisions are included in the General Budget, except for the last two, Utility Billing & Meters, which are included in the Water/Sewer Enterprise Fund.